Payroll Senior Specialist
Ohio University
Athens, OH
Full-time
Accounting
Posted on May 19, 2023
Posting Details
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date' shown below.
Position Information
Job Title
Payroll Senior Specialist
Applications Accepted From
Public: Open to the public, University Wide, AFSCME 3200 University Wide
Special Instructions to Applicants
Only one (1) position will be filled. The University is posting this position in conjunction with the Payroll Specialist position to ensure a sufficient applicant pool to fill this need. The hiring department will first consider applicants from the higher-level position. If the applicant pool does not yield a successful candidate, the applicant pool from the lower-level position will then be evaluated. Applicants are encouraged to apply for either or both positions based on their qualifications and interest.
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse background.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
20165330S
Job Description
Position Specific Description:
Responsible for payroll processing activities to ensure timely and accurate processing for Bi-weekly and Semi Monthly payroll processes. Primary customer service point for employees on general payroll questions and nonresident alien support. Assist international employees and subcontractors. Create and maintain their glacier records and appropriate tax forms including W4, W9, W8BEN, 8233, etc. Oversee and assist the student employees as needed.
Position Specific Duties:
Responsible for all payroll processing activities, including regular and overtime pay processing, employee and employer contributions/withholdings, vacation and sick time accruals, and payroll taxes.
General Job Duties:
• Serves as the initial contact for customers, including students and families. Guides and assists customers with highly complex questions, paperwork, and requirements, as they relate to financial and business activities such as billing, financial aid, tuition rates, tax forms, refunds or student receivables. Mentors, coaches, and trains lower level employees on customer service and department policies.
• Often directs work, trains, and/or supervises other staff or student employees.
• Performs financial analyses and makes recommendations based on data.
• Reviews the work of other employees for accuracy and compliance with accepted standards and University policies.
• Reconciles bank statements and general ledger accounts related to payroll. Transfers funds to and from bank accounts. Researches errors and discrepancies. Processes corrections and handles non-routine activities such as monitoring special payment arrangements on student accounts.
• Analyzes and monitors department and program budgets. Approves and tracks expenditures.
Minimum Qualifications
Knowledge of finance and business technical and practical concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of related experience. An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
Payroll
Pay Rate
Minimum of $19.38 hourly
Job Open Date
05/17/2023
Posting Close Date
05/31/2023
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Months
12 month
Planning Unit
Vice President for Finance & Administration
Work Schedule
Regular business hours are Monday-Friday 8:00 a.m. to 5:00 p.m.
May include nights and weekends as operational needs require.
Campus
Athens
Expected hours worked per week
40 hours per week
Expected duration of assignment
Indefinite
Applicants may contact this person if they have questions about this position.
Robert Payne (payner1@ohio.edu)
Diversity Statement
Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply.
Job Information
Employment Type
full-time regular
Job Family/Subfamily
Finance and Business-Payroll
Career Track & Level
TAS 4
Pay Grade
AF3200 |15|
Clery Act Crime Statistics
Clery Act Crime Statistics
To view the Clery Act Compliance Report Click here
Applicant Documents
Required Documents
Required fields are indicated with an asterisk (*).
Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date' shown below.
Position Information
Job Title
Payroll Senior Specialist
Applications Accepted From
Public: Open to the public, University Wide, AFSCME 3200 University Wide
Special Instructions to Applicants
Only one (1) position will be filled. The University is posting this position in conjunction with the Payroll Specialist position to ensure a sufficient applicant pool to fill this need. The hiring department will first consider applicants from the higher-level position. If the applicant pool does not yield a successful candidate, the applicant pool from the lower-level position will then be evaluated. Applicants are encouraged to apply for either or both positions based on their qualifications and interest.
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses.
We seek candidates with a commitment to working effectively with students, faculty and staff from diverse background.
This position is eligible for the following benefits:
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.
Posting Number
20165330S
Job Description
Position Specific Description:
Responsible for payroll processing activities to ensure timely and accurate processing for Bi-weekly and Semi Monthly payroll processes. Primary customer service point for employees on general payroll questions and nonresident alien support. Assist international employees and subcontractors. Create and maintain their glacier records and appropriate tax forms including W4, W9, W8BEN, 8233, etc. Oversee and assist the student employees as needed.
Position Specific Duties:
- Primary customer service point for employees on general payroll questions and nonresident alien support. Assist International employees as they create and maintain their Glacier record. Add new employees into the Glacier system and process Glacier summary sheet and any attachments once complete. Process tax treaties, form 8833 and forward to the IRS. Run the Glacier tax treaty report and the Glacier residency change report.
- Activities include but are not limited to processing Online Graduate Appointments (OGA) and Individual Compensation Distribution (ICD) appointments into Oracle, WorkForce Time & Attendance Management and Year-End W-2 processing. This includes partial pay adjustments, Payroll Expense Distribution System (PEDs) corrections, and contract cancellations and modifications.
- Review all daily and weekly payroll edits and make changes as necessary to employee's records. Contact employees and/or supervisors in regards to expired work authorization form I-9 or other employee documents. Contact employees who have applied for SSN's who haven't yet supplied them to payroll. Work with tax manager to review documents and maintain glacier database for NRA's. Print and mail pay slips for employees on paid administrative leave. Manage the payroll inbox. Retrieve, date stamp, sort, and distribute incoming payroll USPS mail. Prepare Journal Entries and requisitions as needed.
- Other Payroll duties as assigned
Responsible for all payroll processing activities, including regular and overtime pay processing, employee and employer contributions/withholdings, vacation and sick time accruals, and payroll taxes.
General Job Duties:
• Serves as the initial contact for customers, including students and families. Guides and assists customers with highly complex questions, paperwork, and requirements, as they relate to financial and business activities such as billing, financial aid, tuition rates, tax forms, refunds or student receivables. Mentors, coaches, and trains lower level employees on customer service and department policies.
• Often directs work, trains, and/or supervises other staff or student employees.
• Performs financial analyses and makes recommendations based on data.
• Reviews the work of other employees for accuracy and compliance with accepted standards and University policies.
• Reconciles bank statements and general ledger accounts related to payroll. Transfers funds to and from bank accounts. Researches errors and discrepancies. Processes corrections and handles non-routine activities such as monitoring special payment arrangements on student accounts.
• Analyzes and monitors department and program budgets. Approves and tracks expenditures.
Minimum Qualifications
Knowledge of finance and business technical and practical concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of related experience. An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Preferred Qualifications
- Associate's degree, or vocational or technical school degree in Accounting, Human Resources or related field
- Microsoft Office experience, experience on an ERP system highly desirable (Oracle, People Soft, Banner)
- Experience in Payroll preferred.
- Experience in Higher Education a plus.
- Excellent Communication skills. Ability to work collaboratively in a Team environment. Good time management skills necessary to meet inflexible deadlines related to various payroll activities
Payroll
Pay Rate
Minimum of $19.38 hourly
Job Open Date
05/17/2023
Posting Close Date
05/31/2023
Job Category
Classified AFSCME 3200 Bargaining Unit appointment
Months
12 month
Planning Unit
Vice President for Finance & Administration
Work Schedule
Regular business hours are Monday-Friday 8:00 a.m. to 5:00 p.m.
May include nights and weekends as operational needs require.
Campus
Athens
Expected hours worked per week
40 hours per week
Expected duration of assignment
Indefinite
Applicants may contact this person if they have questions about this position.
Robert Payne (payner1@ohio.edu)
Diversity Statement
Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply.
Job Information
Employment Type
full-time regular
Job Family/Subfamily
Finance and Business-Payroll
Career Track & Level
TAS 4
Pay Grade
AF3200 |15|
Clery Act Crime Statistics
Clery Act Crime Statistics
To view the Clery Act Compliance Report Click here
Applicant Documents
Required Documents
- Resume/Curriculum Vitae
- Cover Letter
- References
Required fields are indicated with an asterisk (*).
- * Please indicate how you learned about this posting.
- www.ohiouniversityjobs.com
- www.higheredjobs.com
- www.ohiomeansjobs.com
- The Athens Messenger
- The Chronicle of Higher Education
- Ohio University employee
- OHIO Jobs Line (phone)
- Employment Agency
- Posted Announcement
- Professional Association
- Social Media (LinkedIn, Twitter, etc)
- OTHER
- * Please indicate your highest level of education.
- no HS diploma or GED
- HS diploma or GED
- Associate's degree
- Bachelor's degree
- Bachelor's degree plus some work towards graduate degree
- Master's degree
- Ph.D. or equivalent
- Will have earned Ph.D. by time of appointment
- * Please indicate your level of experience processing payrolls or related accounting procedures.
- no related experience
- Less than 1 year
- At least 1 year, but less than 3 years
- At least 3 years, but less than 5 years
- At least 5 years, but less than 7 years
- At least 7 years, but less than 10 years
- 10 or more years
- * Please select an option that best represents your current status:
- I am a current Ohio University employee and NOT currently serving a probationary period.
- I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
- I am a current Ohio University Student employee.
- I am not an employee of Ohio University.
- * Are you a current Ohio University AFSCME 3200 Employee?
- yes
- no