Payroll Coordinator
Rated One of the Greater Pittsburgh Top Workplaces 2021
The Payroll Coordinator is responsible for the administration and processing of payroll and the corresponding accounting entries; taking a variety of tasks such as entering payroll information, calculating wages, and compile and record employees’ time and payroll data. Computes and post wages, deductions, and prepares paychecks.
Essential Duties and Responsibilities: The following list is intended to describe the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job. The employer reserves the right to change or assign other duties to this position. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
- Compile and processes full cycle of weekly and bi-weekly payrolls following established guidelines.
- Conversion of files for payroll upload, such as expenses, additional pay or deductions, garnishments, paid time off (PTO), insurances, 401(k) deductions, etc.
- Assist with various HR duties as need arises, including but not limited to benefits, recruiting, onboarding, document maintenance, etc.
- Collect and verify timekeeping information for all employees.
- Calculate pay according to hours worked incorporating leaves, double time, and overtime.
- Calculate bonuses, pager, car allowance, and commissions when appropriate.
- Crosscheck salary changes, terminations, and other adjustments with approved documentation for each payroll run.
- Analyze and audit payroll after each closing and create a GL reconciliation for weekly and bi-weekly payrolls.
- Manage and calculate taxes and deductions.
- Update electronic payroll records in Paycom by entering pay rate increases, employee status changes, address change and other payroll/HR related changes.
- Investigate and resolve any discrepancies in payroll.
- Maintain payroll reports and files, ensuring accurate record keeping for audits
- Prepare and submit reports with payroll information to supervisor/manager when needed.
- Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
- Resolve payroll discrepancies by collecting and analyzing information; issue and record adjustments to pay related to previous errors or retroactive increases.
- Keep informed about changes in tax and deduction laws that apply to the payroll process.
- Provide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions.
- Maintain payroll reports and files, ensuring accurate record keeping for audits.
- Assist employees and managers with general payroll inquiries.
- Compile statistical reports, statements, and summaries related to pay and benefits accounts, and submit them to appropriate departments.
- Process paperwork for new employees and enter employee information into Paycom.
- Keep track of leave time, such as PTO and other types of leave, for employees.
- Conduct verifications of employment.
- Process new hire background checks, new hire drug screens, health insurance enrollment records and benefit termination records, control of employment verifications, child support notices, garnishments orders, liens, and medical questionnaires records.
- Enter new hire information into appropriate databases to include payroll/HRIS in Paycom, Great Plains, and training programs in ThinkHR.
- Liaise with the HR department and accounting department to ensure accurate information for payroll.
- Verify new hire and termination information by contacting new hires and terms to enter in Paycom and in Great Plains entry/exit information.
- Provide required recordkeeping by maintaining accurate employee files to include active employee filing, employee medical filing, I-9 filing, terminated employee filing, resume filing, and all other filing as needed; and process hiring-related paperwork.
- Conduct reference or background checks on job applicants specified by certain customers.
- Provide administrative services to include, miscellaneous projects, backup HR support, and general clerical duties.
- Prepares monthly Union dues entry for payment processing to local unions.
- Alter tax status of employees and update tax information, as necessary.
- Prepares quarterly City of Pittsburgh expense tax ET-1 form.
- Process bi-weekly 401(K) retirement plan payments and enter and post payments into Great Plains.
- Assist with gathering data for annual workers compensation and 401(K) retirement plan audits.
Job Requirements/Qualifications
- Proven experience as a payroll clerk in a fast-paced environment, managing multiple tasks, priorities, and interruptions.
- Familiarity with general accounting principles.
- Exquisite math and numerical skills.
- Experience in data collection, entry, and reporting with great attention to detail and confidentiality.
- Outstanding organizational and time management skills.
- Excellent communication abilities with aptitude in problem-solving, people person with customer service mentality with a positive attitude.
- Team player, results-focused, high ethical standards, and strong work ethic.
- Exceptional attention to detail and accuracy.
- Ability to handle extremely confidential information in a professional and discreet manner.
- Computer savvy with working knowledge of Microsoft Office, especially Excel, Internet applications, Great Plains and Paycom is a plus.
- High school diploma or equivalent required; BSc/BA in accounting/business administration, preferred.
- At least 1½ + years’ experience in full cycle with multi-state and multi-location payroll processing.
Key Responsibilities:
- Assist in payroll processes.
- Working knowledge of payroll processing systems.
- Monitors the human resources email inbox and responds to employee inquiries.
- Process payroll related correspondences.
- Other duties as assigned.
Work Environment:
- Professional business-casual office environment.
- Full-time position, Monday-Friday, 8:00 a.m. – 4:30 p.m. (normally).
- No travel involved.
What We Offer:
- Salary that is commensurate with experience
- Medical, Dental and Vision and Voluntary Short Term Disability insurance after 30 days of employment
- Paid Time Off in your first year
- 401(K) Retirement Plan with Match
- Paid Holidays
- Referral Program
- Holiday Bonus Pay
- Birthday Bonus
Direct Applicants Only -No Third-Party Recruiters-
Fire Fighter Sales and Service Co. is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, marital status, family responsibilities, pregnancy, genetic information, veteran or military status.