Records Technician

CITY OF SCOTTSBLUFF   Scottsbluff, NE   Full-time     Administration / Clerical
Posted on August 5, 2022

Records Technician
City of Scottsbluff, NE 69361

Description of the Job:

The job of Record Technician involves a variety of skilled work involving maintenance of the police record system for the Police Department, and clerical support for the Police Chief and other personnel in the Police Department. A Record Technician will handle direct service to the general public and to other law enforcement agencies with regard to questions involving police activities and police records.

This position may receive assignments from the Police Chief, a Police Captain, or a Police Sergeant. Direct supervision is provided by the Administrative Support Services Captain.

Essential Functions of the Job:
Accurately enter all information regarding police incidents and activities into the police computer system;
Assist in the compilation of statistical data for inclusion or submission to department personnel and government entities, as needed;
Respond to requests for information from other law enforcement agencies on the local,
County, State or Federal level;
Provide clerical support including typing of memos, police reports, correspondence or special reports for the Police Chief or other police personnel as requested;
Provide information and assistance to the public in person and over the phone;
Become knowledgeable on all department and City policies and regulations;
Assist in facilitating the use, distribution and notification process for work schedules and court notices.
Process incoming and outgoing mail for the department;
Prepare notices for City, County, District, and Federal Court as directed;
Provide copies of accident reports to insurance companies and the general public;
Assist Police Officers and other staff members in the retrieval of records, information and reports;
Operate a department vehicle occasionally in support of the Police Department;
Attend in-service and specialized training sessions;
Become familiar with court decisions which affect the police record function;
Provide back up support for co-workers and other police staff as needed;
Regular attendance and punctuality required;
Assist with related duties in cooperation with any division or department as assigned.
Knowledge, Skills, and Abilities:
Ability to maintain confidentiality of work related information in a professional manner;
Ability to type with high degree of accuracy;
Must be detailed oriented;
Ability to work alone with minimum supervision;
Ability to deal in a positive manner with the general public, City employees, and officials from other law enforcement agencies;
Ability to react quickly and calmly in emergency situations;
Ability to learn complex filing systems required for police records;
Ability to communicate effectively both orally and in writing;
Ability to perform repetitive motion tasks; sit, talk, hear, reach with hands and arms, use fingers to handle objects, and occasionally have the ability to stand, crouch, stoop, bend, and life or move 20 pounds by self;
Ability to work well with other as a team player.